Build the Future of HVAC Business Support
WorkHero is a fast-growing team of professionals on a mission to help small HVAC owners thrive.
We are always hiring more expert office managers with relevant experience in HVAC and the skilled trades. If that sounds like you, please look at available opportunites below.
Frequently Asked Questions
How do I get started?
Getting started is easy—no contracts, no setup headaches. Tell us about your business. We’ll learn about your workflow and challenges. We identify what WorkHero can take off your plate. You start sending tasks, and we get to work. Try WorkHero risk-free today—no long-term commitment required.
How does WorkHero use AI? Will I still be working with real people?
You talk to real humans. We do the AI thing behind the scenes. Our expert office managers use AI-powered tools to speed up repetitive tasks—so we can handle your admin work faster and with fewer errors. But unlike pure automation tools, you always have a real person managing your back office who understands your business.
How is WorkHero different from a virtual assistant or staffing service?
WorkHero isn’t just an assistant—we’re a fully managed office support solution and we know the industry. Unlike a virtual assistant who needs constant direction, WorkHero proactively helps you optimize your operations. We don’t just wait for tasks—we look for ways to improve workflows, cut inefficiencies, and tackle high-impact projects. Unlike a staffing agency, you’re not hiring and managing an employee. We take care of everything—training, oversight, and execution—so you get results without the headaches.
How does WorkHero fit into my existing workflow?
We work the way you already do—no new software required. You can text, email, or call us with the work you need done. We handle everything inside your existing systems—Jobber, HouseCall Pro, QuickBooks, ServiceTitan—so there’s no disruption to your business.
What does WorkHero do?
We take admin work off your plate—so you can focus on running your HVAC business. From scheduling, billing, marketing and invoicing to rebate filing and customer follow-ups, our expert office managers handle the back office for you—without the cost of hiring full-time staff. We also help identify bigger opportunities to streamline your operations and boost profitability.
How much does WorkHero cost?
far less than hiring a full-time office manager. We offer two plans: Admin Essentials: $1,800/month → Covers core admin tasks (scheduling, invoicing, permit filings, and more). Business Growth: $2,500/month → Includes everything in Admin Essentials plus marketing support, financial insights, and process optimization.
What kind of work will WorkHero handle for me?
WorkHero handles both daily admin tasks and bigger operational improvements. Day-to-day: Scheduling, invoicing, permit & rebate filing, customer follow-ups, and vendor coordination. Big-picture: Optimizing pricing structures, improving maintenance agreement programs, streamlining workflows, and reducing inefficiencies in your back office. If there’s something you’re struggling to keep up with, chances are we can handle it.
