A great office manager can make or break your HVAC business.
WorkHero handles all of your back-office work. So busy HVAC owners can start working on their business, not in it.
"Hiring WorkHero has been one of the best business decisions I've made.…"
- Aaron G, HVAC Business Owner
Trusted by HVAC businesses just like you.
Expert Admin Support That Small HVAC Owners Can Afford.
WorkHero was designed for the owners with 2-4 trucks who still spend their evenings and weekends doing paperwork. We handle the admin so you can get back to your customers
Support from real people
You don’t have time to train an office manager. Hire WorkHero instead—we are experienced HVAC admins who know the industry.
Work at superhuman speed
We blend real people with AI-powered tools to handle admin work faster than any single hire could.
Save with flexible support
A full-time office manager costs $50K+ per year. WorkHero gives you a dedicated admin at a fraction of that cost.
Real, human support.
Not just another app.
No complex software, just straightforward support that works.
Quick Setup
We start by understanding your workflow, challenges, and goals. Our office managers don’t just follow instructions—they help you identify inefficiencies, tackle big projects, and take admin work off your plate.
Easy Communication
Text, email, or call—we fit into your process, not the other way around. Whether it’s quotes, invoices, scheduling, customer follow-ups, or permit filings, we handle it quickly and accurately.
Fast Results
Our office managers work inside your existing tools so there’s no disruption to your business. We keep things moving so you can stay focused on the field.
Meet Val, our Founding Office Manager
- 9 years experience as an HVAC office manager.
- Grew business from $500k to $5M.
- Born into a family of tradespeople.
HVAC Ownership Is a Long and Winding Road
Did you know that 70% of HVAC companies fail in their first year of operation? There are many hidden traps and failure points in the journey to start, build, and scale your own HVAC business.
We ran a survey and uncovered what makes or breaks an HVAC business…
I was drowning in administrative tasks. We all know this is the worst part about running your own shop.
WorkHero helps me get back to the things I’m good at.
COO @ Kensington Mechanical
Frequently Asked Questions
How do I get started?
Getting started is easy—no contracts, no setup headaches. Tell us about your business. We’ll learn about your workflow and challenges. We identify what WorkHero can take off your plate. You start sending tasks, and we get to work. Try WorkHero risk-free today—no long-term commitment required.
How does WorkHero use AI? Will I still be working with real people?
You talk to real humans. We do the AI thing behind the scenes. Our expert office managers use AI-powered tools to speed up repetitive tasks—so we can handle your admin work faster and with fewer errors. But unlike pure automation tools, you always have a real person managing your back office who understands your business.
How is WorkHero different from a virtual assistant or staffing service?
WorkHero isn’t just an assistant—we’re a fully managed office support solution and we know the industry. Unlike a virtual assistant who needs constant direction, WorkHero proactively helps you optimize your operations. We don’t just wait for tasks—we look for ways to improve workflows, cut inefficiencies, and tackle high-impact projects. Unlike a staffing agency, you’re not hiring and managing an employee. We take care of everything—training, oversight, and execution—so you get results without the headaches.
How does WorkHero fit into my existing workflow?
We work the way you already do—no new software required. You can text, email, or call us with the work you need done. We handle everything inside your existing systems—Jobber, HouseCall Pro, QuickBooks, ServiceTitan—so there’s no disruption to your business.
What does WorkHero do?
We take admin work off your plate—so you can focus on running your HVAC business. From scheduling, billing, marketing and invoicing to rebate filing and customer follow-ups, our expert office managers handle the back office for you—without the cost of hiring full-time staff. We also help identify bigger opportunities to streamline your operations and boost profitability.
How much does WorkHero cost?
far less than hiring a full-time office manager. We offer two plans: Admin Essentials: $1,800/month → Covers core admin tasks (scheduling, invoicing, permit filings, and more). Business Growth: $2,500/month → Includes everything in Admin Essentials plus marketing support, financial insights, and process optimization.
What kind of work will WorkHero handle for me?
WorkHero handles both daily admin tasks and bigger operational improvements. Day-to-day: Scheduling, invoicing, permit & rebate filing, customer follow-ups, and vendor coordination. Big-picture: Optimizing pricing structures, improving maintenance agreement programs, streamlining workflows, and reducing inefficiencies in your back office. If there’s something you’re struggling to keep up with, chances are we can handle it.
