Stop Relying on Patchwork Help to Run Your HVAC Office
No more spouses, VAs, and revolving helpers.
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This is what separates ownership and HVAC expertise from generic admin support.
Why WorkHero is different
1 We own your back office not just individual tasks
2 We make sure completed jobs turn into cash
3 We turn messy systems into repeatable operations
4 We embed into your existing systems
5 We combine HVAC expertise with automation
What Good Looks Like When Your Back Office Is Handled
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Office Manager
How WorkHero works
A clear path to getting admin off your plate for good.
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Our Senior Office Managers
- 50+ years of combined HVAC office management experience.
- Supported hundreds of small HVAC owners
- Scaled 1-5 truck shops 3–4× without adding office chaos
- Hands-on experts in service software such as Housecall Pro and ServiceTitan
- Proven passion for supporting small HVAC businesses
Don’t take our word for it. Here’s what HVAC owners say
“We increased invoice volume by over 750% in one month and are getting paid significantly faster. The difference has been consistent follow-ups and ownership of collections.”
“Trying to find a good office manager is difficult and expensive. WorkHero filled that gap when we realized admin isn’t a core competency for most HVAC companies.”
“This isn’t generic office help. They actually know this industry and helped build a custom pricebook and implement Housecall Pro for me.”
“The back office was the part of the business I hated the most. With WorkHero handling it, I realize things are getting done without me having to touch them.”
“WorkHero taking over the behind the scenes work made a big difference for me. I didn’t have to train or manage anyone and could finally focus on growth.”
“This type of service saved us after three years of fighting to do all we needed on our own.”
Frequently
Asked Questions
It’s as easy as 1, 2, 3:
1. We conduct a 1-hour onboarding session where we set up and integrate with your existing systems, such as Housecall Pro, ServiceTitan, and QuickBooks.
2. You meet your dedicated, experienced office manager who takes admin work off your plate.
3. Your dedicated office manager manages daily tasks, including more complex work like pricebooks, maintenance plans, strategic projects, and more.
All while maintaining consistent communication via text, phone calls, email, or Zoom.
We combine HVAC expertise with automation — carefully
Pure automation breaks when HVAC reality gets messy. Pure humans move too slowly.
We layer AI-assisted workflows on top of HVAC-trained office managers to process rebates, registrations, billing, and reporting faster — without sacrificing accuracy or control.
WorkHero is the only HVAC back-office management company built for owner-operators who are buried in admin paperwork. We take full ownership of the office work that keeps pulling owners out of the field, from invoicing and collections to rebate submissions, service software setup, pricebooks, SOPs and more.
Unlike generic admin support or VAs, WorkHero provides dedicated HVAC-expert office managers with years of HVAC experience who step into your systems and run them without handholding. No hiring, no training, no turnover. Just a reliable back office that gets the work done, keeps money moving, and stops admin from rolling back to the owner.
Getting started is easy: you tell us about your business so we can learn your workflows and challenges. We identify what WorkHero can take off your plate and build a service plan with you. Then we get to work, meeting with you weekly to ensure we're on the right track.
A dedicated and expert office manager takes full ownership of the office work that keeps pulling you out of the field, from invoicing and collections to rebate submissions, service software setup, pricebooks, maintenance plans and more.
No long-term contracts.
We earn your business every month. That said, most of our clients stay because once the admin weight is off their plate and systems start improving, it’s hard to go back.
We hire the top 1% of office managers. Our team consists of experienced operations professionals with backgrounds in HVAC, bringing over 50 years of combined experience.
They are experts in platforms like Housecall Pro, ServiceTitan, and QuickBooks, and work directly inside your existing systems from day one — no training required.
You’re not getting a general VA — you’re getting someone who understands how HVAC businesses actually operate.
On average, clients save about 20 hours per week.
Getting started is easy: you tell us about your business so we can learn your workflows and challenges. We identify what WorkHero can take off your plate and build a service plan with you. Then we get to work, meeting with you weekly to ensure we're on the right track.
Start today with WorkHero
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