Your HVAC Office That Handles All the Paperwork
A dedicated HVAC office manager who handles your rebates, permits, registrations, and payroll.
92%
Customer satisfaction
Rating by HVAC owner customers
Book a Call
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Your HVAC Back Office.
Fully Managed. Fully Executed
Managed by a dedicated HVAC office manager.
Utility & Heat Pump Rebates
- Your rebate workflows get built into your Housecall Pro or ServiceTitan - including document collection and job photo capture - so nothing gets missed at close-out.
- Every eligible rebate gets submitted and followed up on so you get fast, accurate payouts without chasing them yourself.
- Rebate status, missing items, and payout timing are tracked continuously so you always know where the money stands.
Equipment Registrations
- When an install is completed, your job closeout workflow triggers automatically inside your Housecall Pro or ServiceTitan.
- Every manufacturer warranty registration gets filed - including certificate generation, storage, and follow-ups - so your customers are covered from day one.
- Registration details, certificate status, and linked jobs are all recorded in your software so nothing lives in a spreadsheet or someone's inbox.
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Permits & Inspections
- Permits get filed ahead of your installs based on your local jurisdiction so your crew never shows up to a job that isn't cleared.
- Inspections get scheduled and tracked through completion so you're not making calls to the building department.
- Portal submissions, municipal communication, and follow-ups are all handled - you just get the green light when it's done.
Payroll
- Your payroll runs on time with hours validated against jobs and time tracking - no more guessing or manual reconciliation.
- Certified payroll and other complex payroll requirements get handled so you stay compliant without becoming a payroll expert.
- Performance-based pay and spiff plans get designed and implemented so your techs are incentivized the way you want.
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Trusted by HVAC businesses just like you
Request a Personalized Demo
WorkHero hires the top 1% of HVAC office managers
+50 years of combined HVAC experience
7.5x faster invoicing in the first month
60% cost savings compared to in-house staff
Average time savings of 20 hours per week
92%
Customer satisfaction
Rating by HVAC owner customers
92%
Customer satisfaction
by HVAC owner customers
Book a free business consultation
WorkHero hires the top 1% of HVAC office managers
+50 years of combined HVAC experience
7.5x faster invoicing in the first month
60% cost savings compared to in-house staff
Average time savings of 20 hours per week
Other Services
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Paperwork
We handle permits, equipment registrations, rebate filings, and job docs fully managed inside your service software so nothing slips through.
Billing
Get paid faster with automated invoicing, collections, and AR follow-ups. No more money slipping through cracks.
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Pricebook
HVAC-expert price books built on real market rates so your team quotes profitably every single time.
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Maintenance Plans
Set up and manage maintenance plans that create predictable recurring revenue without the admin headache.
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Business Operations
Track revenue, jobs closed, and key business metrics with reports that actually make sense to you.
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Marketing
Fill your pipeline with leads, postcards, SMS, and email campaigns; all managed for you.
Start today with WorkHero
Spend less time on admin and more time running your HVAC business.
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