The HVAC Paperwork That Slows You Down - Handled
Get your nights back by removing admin from your plate with a dedicated HVAC office manager.
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The WorkHero Take Over Your Entire HVAC Back Office. Fully Owned. Fully Executed
A clear path to getting admin off your plate for good.
Utility & Heat Pump Rebates
- Build program-specific rebate workflows inside Housecall Pro or ServiceTitan, including document collection and automated job photo capture
- Submit and follow up on rebates end-to-end to ensure fast, accurate payouts
- Track rebate status, flag missing items, and monitor payout timing
Equipment Registrations
- Build job closeout workflows inside Housecall Pro or ServiceTitan when installs are completed
- Handle manufacturer warranty registrations end-to-end, including certificate generation, storage, and follow-ups
- Record registration details inside your FSM, including certificate status and linked jobs
Permits & Inspections
- Permit workflows triggered ahead of installs so jobs never stall
- Schedule and track inspections through completion
- Manage permit submissions, portal communication, and municipal follow-ups
Payroll
- Manage payroll runs, deductions, and pay schedules with hours validated against jobs and time tracking
- Handle certified payroll and other exceptional payroll challenges
- Create and implement performance based pay and spiff plans
See if WorkHero is right for you
WorkHero hires the top 1% of HVAC office managers
+50 years of combined HVAC experience
Scaled 1–5 truck shops 3–4×
50% faster payments with consistent collections
60% cost savings compared to in-house staff
Average time savings of 20 hours per week
92%
Customer satisfaction
by HVAC owner customers
Book a free business consultation
Start today with WorkHero
Spend less time on admin and more time running your HVAC business.
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