Your HVAC Office That Handles All the Paperwork
Get admin off your plate with a dedicated HVAC expert office manager.
92%
Customer satisfaction
Rating by HVAC owner customers
Book a Call
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Your HVAC Back Office.
Fully Managed. Fully Executed
Managed by a dedicated HVAC office manager.
Utility & Heat Pump Rebates
- We build your program-specific rebate workflows inside your Housecall Pro or ServiceTitan, including document collection and automated job photo capture.
- We submit and follow up on your rebates end-to-end to ensure fast, accurate payouts.
- We track your rebate status, flag missing items, and monitor payout timing.
Equipment Registrations
- We build your job closeout workflows inside your Housecall Pro or ServiceTitan when installs are completed.
- We handle your manufacturer warranty registrations end-to-end, including certificate generation, storage, and follow-ups.
- We record your registration details inside your Service Software, including certificate status and linked jobs.
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Permits & Inspections
- We file permits ahead of your installs based on your local jurisdiction.
- We schedule and track your inspections through completion.
- We manage your permit submissions, portal communication, and municipal follow-ups.
Payroll
- We manage your payroll runs, deductions, and pay schedules with hours validated against jobs and time tracking.
- We handle your certified payroll and other exceptional payroll challenges.
- We create and implement your performance-based pay and spiff plans.
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Trusted by HVAC businesses just like you
Request a Personalized Demo
WorkHero hires the top 1% of HVAC office managers
+50 years of combined HVAC experience
7.5x faster invoicing in the first month
60% cost savings compared to in-house staff
Average time savings of 20 hours per week
92%
Customer satisfaction
Rating by HVAC owner customers
92%
Customer satisfaction
by HVAC owner customers
Book a free business consultation
WorkHero hires the top 1% of HVAC office managers
+50 years of combined HVAC experience
750%+ invoice collection in first month
Scaled 1–5 truck shops 3–4×
60% cost savings compared to in-house staff
Average time savings of 20 hours per week
Other Services
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Paperwork
We handle permits, equipment registrations, rebate filings, and job docs fully managed inside your service software so nothing slips through.
Billing
Get paid faster with automated invoicing, collections, and AR follow-ups. No more money slipping through cracks.
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Pricebook
HVAC-expert price books built on real market rates so your team quotes profitably every single time.
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Maintenance Plans
Set up and manage maintenance plans that create predictable recurring revenue without the admin headache.
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Business Operations
Track revenue, jobs closed, and key business metrics with reports that actually make sense to you.
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Marketing
Fill your pipeline with leads, postcards, SMS, and email campaigns; all managed for you.
Start today with WorkHero
Spend less time on admin and more time running your HVAC business.
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